NOTICE
Annual General Meeting
of
the International X99 Class Association
to
be held on
3
November 2001
10:00
a.m.
at
Hamburg Messe und Congress GmbH
D-20355
Hamburg
Room
No. 107 (first floor)
“7. MEMBERSHIP,
VOTING
7.1 The members of the Association shall
be every recognised National X-99 Association and X-Yachts.
7.2 Each National Association shall
have two votes plus one vote per each 15 yachts registered, rounded to the
nearest multiple of 15. X-Yachts shall have the average of the current votes of
all the National Associations, rounded to the nearest multiple of 15
7.3 The voting on changes to the
Constitution or the Class Rules can only be done at an International Class
meetings (§ 7.4 and §11) or through mailing (§ 7.5). Any changes to the Constitution
or the Class Rules must be approved by a three-quarter majority of all the
votes.
7.4 At the International Class
meetings all members must be represented or cast proxy votes. In the event of
any member failing to appear at any International Association meeting or to
have cast a proxy vote, the International Secretary shall satisfy the member
that all reasonable effort has been made to secure such a vote and that member
shall be deemed to have voted with the majority of the Association. Any request
for changes to the Class Rules or Constitution must be filed by a member of the
Association with the International Secretary not later than two months before
the date of an official International Class meeting.
7.5 In case of voting through
mailing any request for changes to the Class Rules or Constitution must be
filed by a member of the Association with the International Secretary who will
dispatch such request to all members within one month after filing by e-mail,
telefax or normal mail. Within one month after dispatch, the votes from all
members must be received at the International Secretary by e-mail, telefax or
normal mail. In the event of any member failing to vote, the International
Secretary shall satisfy the member that all reasonable effort has been made to
secure such a vote and that member shall be deemed to have voted with the
majority of the Association.
7.6 The
International Secretary shall be elected by the Association and may or may not
be a representative of a National Authority. If the International Secretary is
not a representative of a National Authority she/he shall not be entitled to
vote.”
The
wordings of sections 7.1, 7.2, 7.4 and 7.6 remain the same. New are sections
7.3 and 7.5 which now ‘officially’ enables a voting via e.g. e-mail. Voting by
e-mail may be faster and more efficient at least in some situations. However, this
does not mean that International Class meetings become superfluous
(according to §11 at least every two years such a meeting is to be held).
b.
In §11.1 of the Constitution the
third and fourth sentences are cancelled (proposal from North Germany)
in view of
new §7.3 (cf. above section a).
c.
§ 11.15 of the Rules shall be
amended as follows (proposal from North Germany):
“The
mainsail may be equipped with 2 windows, maximum size 0.32 m² each. The two
windows shall not be combined to form a common area. Therefore, the minimum
distance between both windows must not be less than 200 mm. The distance of
each window from a leech must not be less than 200 mm.”
The
purpose of this amendment is to have a second window for observing the distance
of the genoa from the spreader and, thus to have a better control of the trim
of the genoa.
5.
Confirmation of the current
wording of the Constitution and Rules
due to
legal reason in order to ‘be at the safe side’.
6.
Financial Statement
It is
requested to amend the subscription for each registered boat to EURO 6,00.
7.
Update on arrangement for the
2002 Worlds
8.
Any other business
9.
Date of next meeting